Introducing Tasks ✅

A new breed of planning tool

Timely excels at keeping every piece of work you do visible. With the Memory app installed, you can access a flawless automatic timeline of each work day — helping you report, account and bill accurately for your time. But to-date, Timely hasn’t given much attention to the other side of time management: planning.

We’ve listened very carefully to your ideas here (and thanks to your ridiculous creativity and generosity there are tons!). They’ve encouraged us to build a new kind of planning tool powered by automatic time tracking. It will offer all the fundamental controls for structuring team work, but unlike other planning tools it will provide an accurate, real-time feedback loop of how your plans actually unfold—so you can set competitive rates, realistic deadlines and more effective schedules.

Your feedback confirmed that while there are a myriad of ways to plan time depending on the nature of your work, how you work and who you work with, practically all of you start with planning’s smallest unit: the humble task. So that’s where we’re starting!

Tasks — the foundation

Head into Timely and you’ll notice that you’ve gained a shiny new Tasks page! This is your dedicated space for creating, mapping and assigning work across teams and projects. Here’s a quick run-through of what you can do with Tasks.

1. Create and assign tasks

Hit “+ New Task” or click and drag on the timeline to create a task—setting a deadline, estimated duration and project. This timeline view is ideal for mapping out a whole project delivery plan for multiple people. It also lets you quickly move, re-assign and resize tasks, as well as scroll forwards and backwards to view past and future plans.

2. Schedule your to-do list

From your Hours tab, you and your team can plan time against the tasks assigned to you. Everyone will find a prioritized list of all upcoming work in the Tasks panel to the right of their screen. Just drag and drop tasks onto your calendar to create a winning schedule. No more hopping between multiple tools—everyone can action their to-do list directly inside Timely!

3. Visualize your progress

Once scheduled, people can start logging time against their tasks. This allows you and your team to follow the progress of your work against the time you allocated against it. With the Memory app installed, you can accurately compare your estimate against the time you actually end up spending on each task, helping you improve plans and expectations for future work.

4. Stick to your capacity

Each task you plan updates your weekly capacity. This helps you and your team see exactly how much you have on your plate when assigning new work, so you aren’t taking on more than you can deliver. With a real-time overview of team capacity, managers can distribute tasks evenly to ensure nobody is headed for burnout.

👉 See our walkthrough guide to get started with Tasks

Try Tasks for free

Tasks is available as an add-on to your plan, and you can try the whole thing out for free before making any decisions. Provided you are an Admin, just head to your Tasks page in Timely to start a free 14-day trial for everyone on your account!

Building upon Tasks

Tasks has laid solid foundations for planning in Timely, but it’s just the start of what we want to build. Long-term, we want Timely to help you map out complex team deliveries, flexibly adapt plans without busting budgets or burning out, and leverage performance insights to plan work more effectively. We’re still at the start of that journey, so if you’d like to shape our planning roadmap please send your ideas to—tell us about the ways you plan work and what what you want Timely to do for you.

🔮 Learn more about our new planning tool
Want to explore Tasks?
Watch this on-demand webinar.
Tasks: the foundation of advanced planning in Timely.
Watch now!
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