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27 things you can do with time tracking

Last updated on
September 4, 2021
27 things you can do with time tracking

Time tracking is traditionally thought of as a tool for billing clients – an ugly spreadsheet means to a necessary timesheet end. But modern time tracking technology provides insights that go far beyond this, essentially holding a mirror up to the way entire operations work.

What time tracking shows you

Harnessing the power and accuracy of AI, time tracking can now help you address your own unconscious behaviors and productivity, as well as dissect project budgets and track employee KPIs easier than ever before. Using the automatic tool Timely as an example, here’s a snapshot of what you can do with time tracking.



  1. Calculate the cost of daily distractions – from meetings and email to procrastination.
  2. Visualize all internal work – like research, pitching, presentations, networking, task management and essential admin
  3. Set an efficiency benchmarks – average how long you spend on specific types of work to know you minimum turnaround times.
  4. Catch overlooked and hidden hours – like out-of-hours emails, overrunning and delayed meetings, and travel for work.
  5. Identify demanding tasks and inefficient workflows – find out what processes and work take up a disproportionate amount of your time.
  6. See when you’re most productive – to work out the conditions under which you best  perform prolonged deep work.
  7. Automate all logging and billing – free time spent on tracking time and creating timesheets for work that actually matters.
Automate your timesheets

Client & Projects

  1. Bill accurately for all your work – not just the bits you remember.
  2. Understand how you spend time across clients – to honor your contracts and distribute your attention evenly.
  3. Map all the tasks that go into a project – refine project proposals and plans.
  4. Know how long different tasks take – so you know whenever something is amiss.
  5. Gauge client profitability – track all the expensive extra costs that eat into your profits.
  6. See where client budgets are spent – to reign in resources and adjust future proposals.
  7. Set fair, profitable fixed rates – based on the costs similar past projects included.
Bill clients accurately with minimal effort


  1. Record all overtime – to seek redress or claim the correct compensation.
  2. Stick to priorities – ensure you’re working on what’s important, not just what demands attention. Surface all the surprise additional tasks that creep into your day.
  3. Time block your schedule – plan blocks ahead and compare how you stick to them with automatic time tracking
  4. Compare your plan against your actions – review your private timeline to see how well you stick to your schedule.
  5. Keep burnout at bay – Keep track of how your workload is distributed and where you are against your weekly capacity.
  6. Monitor app usage – identify websites and intrusive tools that steal away your time.
  7. Know how you work – from your most productive days to the length of your attention span.
  8. Become more mindful – by being conscious of what you do in a day or week, you become aware of how you do and don’t want to spend time.
See how time blocking works

Employee KPIs

  1. Billable percentage – make sure everyone is contributing to your profits
  2. Overtime – tracking it is now a legal requirement in the EU!
  3. Capacity – see who needs support and who is available to help
  4. Task completion rate – understand your minimum delivery times for different work
  5. Spread of tasks – understand activity across your whole team
See the most useful performance KPIs

Try automatic time tracking for yourself – for free!

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