Time tracking and employee management go hand-in-hand. You simply can’t support and develop your employees without knowing how they spend their time. And we're not talking about preparing for the odd performance appraisal – tracking employe time provides ongoing insights which massively simplify day-to-day employee management.
We've broken down the main employee insights you should know about:
Time tracking shows exactly where your team’s productive focus gets interrupted. By identifying tasks that have taken too long, you can proactively address where employees are struggling. Some may put in far too many hours communicating around projects, suggesting a revision of priorities may be needed. It's also great for highlighting all the non-billable tasks you team performs – like admin, timesheets, email and meetings – to show where procedural and structural change is needed.
Every business needs to understand the cost of its employees to ensure they are profitable. Time tracking collects all employees’ hourly rates in one place, so resources can be distributed economically against budgets. Time trackers like Timely even let you break down project budget spend by employee, so you can ensure no one’s eating into the budget disproportionately. You can also review an individual employee’s ratio of billable to non-billable work, to ensure they’re making you more money than they’re costing you.
While it's hard to fully gauge employee efficiency accurately, time tracking helps you go some of the way. Reviewing the time taken to complete similar types of work across different projects allows you to estimate average task lengths. It's great for improving the accuracy of project quotes and forecasting, but also shows you where your team takes more or less time than normal to complete standard tasks.
Employee time management
Good time trackers reveal tons about employee timeliness. You can see who has logged their hours and who is falling behind, as well as who finishes work within deadlines. Timely even gives you a clean visual breakdown of all the hours your employees log in a month conveniently color-coded so you instantly know who keeps working too much. When people routinely hit the “red” zone, it’s time to talk about time management.
Dividing an equal, realistic workload among your employees is essential for overall team effectiveness. Time tracking helps you get there by revealing the true capacity of every person in your team. You can immediately see who has an unmanageable workload, who has a bit of free time to help out, and who is close to complete burn-out. Based on these insights, you can quickly reallocate resources and move support to where it’s needed most.
How to track employee time
Don't try making an Excel sheet to get these insights. Manual spreadsheets are wholly unsuited to the accuracy and speed employmee management requires. Instead, try automatic time tracking – you just install your tool of choice, invite your team and go about your work.