Lists, grids, boards, Gantt charts, timelines, chat integrations – however you like to organize and manage tasks across your team, there’s an app waiting for you. While many task management tools share similar characteristics, they often take quite different approaches, offering different levels of granularity, integration and control. Below, we wade through some of the best examples of task management software out there to help you find your team’s perfect match.
Airtable has achieved something of a cult following, especially among developers. It’s effectively an intuitive spreadsheet for centralizing and indexing tasks. It makes it simple to delegate work and group high-level task detail – including text notes, links to databases, barcodes and other related content. At Memory, we use it to collect and prioritize feature pitches for our products.
A staple for every capacity planner or manager, Asana maps out each project task and organize all the details of your work in one place, from the bigger picture elements to tiny details. With slick drag-and-drop functionality, it allows you to create projects, assign work, specify deadlines and communicate natively in the tool – either via messaging or comments.
Hitasks blends user interface simplicity with robust task management features, including project assignment, reporting and task sharing. You can quickly see which tasks have been assigned to whom across your entire team, so all work stays visible and people know what’s on their plate. Users also share a centralized database and document library, which synchronizes from device to device – handy for frictionless task collaboration.
Built to support Agile workflows and sprints, Jira offers a satisfyingly precise way to define internal workflows, from organizing massive annual projects to daily task scheduling. Project managers can assign multiple tasks through a single project or tab, and simply add due dates and tag the people they need. It also integrates with common work platforms like Slack and Google Sheets, as well as developer platforms like GitHub.
Pipefy takes care of automating a lot of task management admin – whether that’s delegating recurring everyday tasks, or breaking up bigger ones into smaller suggested jobs on a grid from a project timeline. Start with the program’s Task Management Template to quickly gauge what’s running on time, what’s late and where your team bottlenecks lie.
As an automatic time tracker, Timely plays a very specific role in task management. It’s not a tool for organizing or prioritizing work per se, but is indispensable for tracking task progress. By capturing everything your team works on and tagging it to the right project for you, Timely shows you just how long people are spending on each of your tasks. It’s useful for tracking efficiency and productivity, highlighting setbacks and helping to keep everyone working on your highest priorities – not to mention making sure you bill for all your work. As an added bonus, it can also help quantify all the internal time you spend on time management itself!
ProofHub is a leading project management and task management software that gives you full control over your tasks and helps you manage your projects effectively. This all-in-one tool comes packed with powerful features to help you eliminate expensive software sprawl. Enjoy chat, Kanban boards, projects and task management, file proofing, reports and request forms all under one roof.
Upload files, notify people, set recurring due dates, centralize monotonous admin and even color-code task urgency levels on Todoist, which offers business support as well as personal note-taking to assign yourself later. Start by creating a to-do list on an intuitive note-taking interface, and then assign tasks from there to others.
Super agile and inherently easy to use, Trello’s interface speaks volumes about how simple and flexible task management can be when it’s all in front of you, rather than obscured by weighty email threads. Just drag-and-drop items onto cards, which are organized by category or project, and tag people to get going. You can also utilize labels and tags to make sure tasks are as specific as possible.
Recurring tasks can be automatically assigned and scheduled on TaskQue, freeing up time otherwise burdened by data entry. Even where you are manually adding project tasks to team members, you can access intelligent reporting and monthly insights on how efficient your colleagues are at handling work. You can also easily search someone’s name to find out what work they already have on before allocating them more work.